Vision Mapping (“we,” “our,” or “us”) is committed to protecting the privacy and security of our clients (“you” or “your”). This Privacy Policy explains how we collect, use, store, and protect your personal information when you engage with Vision Mapping through our online platforms, including websites, digital forms, learning portals, scheduling tools, and virtual coaching spaces.
By using our services, you agree to the practices described in this policy.
1. Information We Collect
We collect information necessary to deliver coaching, consulting, and educational services, including:
Personal Information
Name
Email address
Phone number
Mailing address (if provided)
Parent/guardian name (if applicable)
Date of birth (optional or as required for education-related programs)
Service-Related Information
Intake responses
Academic or professional goals
Uploaded documents (essays, resumes, worksheets, etc.)
Communication preferences
Session notes
Payment details (processed securely through third-party providers)
Technical Information
IP address
Device and browser type
Usage data such as pages viewed, login activity, and timestamps
Cookies (for functionality and analytics)
2. How We Use Your Information
We use your information to:
Deliver coaching, advising, and program services
Personalize your learning or coaching experience
Communicate program updates, scheduling reminders, and resources
Process payments and manage subscriptions
Improve our online platforms and user experience
Provide customer service
Protect the safety and integrity of our systems
We do not sell your personal information to any third parties.
3. How Your Information is Stored and Protected
We implement industry-standard security measures to protect your information, including:
Password-protected systems
Encrypted data storage where applicable
Secure payment processing through trusted third-party vendors (e.g., Stripe, PayPal)
Limited internal access to personal information
While we take strong precautions, no online platform or data transmission is 100% secure, and we cannot guarantee absolute protection.
4. How Your Information May Be Shared
We only share information when necessary to run our services or when legally required.
We may share information with:
Secure third-party service providers (scheduling, payment processing, learning platforms, email tools)
Contractors or team members who support coaching and program delivery
Legal authorities if required by law or to protect client safety
We do not share, trade, or distribute your personal information for marketing purposes without your explicit consent.
5. Confidentiality & Communication
Vision Mapping respects your confidentiality. However, the following limitations apply:
Online communication (email, text, video conferencing) carries inherent risks of interception or unauthorized access.
We maintain secure platforms, but we cannot guarantee confidentiality of information transmitted electronically.
If you choose to share sensitive personal information, you do so voluntarily.
Special Note for Students:
Information shared during coaching is kept private unless a parent/guardian is the account holder or you authorize shared communication.
6. Client Responsibilities
By using Vision Mapping’s services, you agree to:
Provide accurate information
Maintain the confidentiality of your login credentials
Use the platform responsibly and respectfully
Avoid sharing copyrighted or restricted materials without permission
If you upload documents containing personal data belonging to others, you are responsible for obtaining consent before sharing.
7. Your Rights
Depending on your location, you may have the right to:
Access the personal information we hold about you
Request corrections to inaccurate information
Request deletion of your data (except when retention is required for legal or business purposes)
Opt out of non-essential emails or notifications
Withdraw consent at any time
To make a request, contact us at [email protected].
8. Data Retention
We retain client records only as long as needed to:
Provide services
Maintain business documentation
Comply with legal obligations
You may request early deletion of your data unless a legal or contractual requirement prevents it.
9. Third-Party Links
Our online platform may include links to third-party websites or tools.
We are not responsible for the privacy practices or content of those sites.
Use third-party platforms at your own discretion.
10. Changes to This Policy
We may update this Privacy Policy from time to time.
If changes are made, the updated version will be posted with a new effective date.
Your continued use of Vision Mapping’s services indicates acceptance of any updates.
11. Contact Us
For questions or concerns about this Privacy Policy, contact:
Vision Mapping
Email: [email protected]
Website: www.VisionMapping.org